Human Resources Specialist

Montgomery, Alabama
03-14-2019
MAMHA - Montgomery
41,285.00 
27,132.00 
Full time
1st Shift

JOB DESCRIPTION

 

TITLE:                                  Human Resources Specialist

 

CLASSIFICATION:            Administrative Specialist III

 

SALARY RANGE:              $27, 132.00 - $41, 285.00

 

SUPERVISOR:                     Human Resource Director

 

DEFINITION:

 

This is responsible administrative work in human resources including the provision of administrative, clerical and typing support to the Administrative Offices.

 

DESCRIPTION OF DUTIES:

 

Creating and inputting personnel information in computer system, and ensure that information is correct and current.

 

Maintain personnel files, to include regular and routine reviews to ensure compliance to Federal, State, Local and Company policies and procedures.

 

Creating and maintaining training files on all staff and ensure each is current in all required training.

 

Verify and check that all applicants meet all Federal, State, Local and Company requirements for positions applying. 

 

Assist Department Supervisors in obtaining applications, scheduling interviews, and creation of interview packages.

 

Assist in collection and processing of data on recommended applicants.

 

Collect and process deposit forms for drug/screening fees from potential employees.

 

Ensure selected applicants compliance to on-boarding regulations (completion of drug screening, background checks, I-9, W-4, E-verify, etc.)

 

Creating, teaching and coordinating training classes for staff and personnel utilized from temporary employment agencies. 

 

Working with temporary employment agencies to setup, track, and coordinate services, while maintaining a list of approved temp staff.

 

Process and complete documents for employee leaving the company. 

 

Maintain positive public relations in all telephone and/or personal communications (including

JOB DESCRIPTION (Continued)

Human Resources Specialist

 

receptionist duties), receive incoming calls, channel them to proper persons, take messages when persons are unavailable, and exercise administrative judgment and initiative in resolving problem

areas on own authority.

 

Create, distribute, process, and track evaluation forms on employees.

 

Provide typing services for Human Resources, draft correspondence as requested, proof read typing and utilize independent judgment for editing and correction of all such typing.

 

Order and maintain forms and other office supplies, ensuring adequate levels on available.

 

Receive, copy as needed, and distribute fax documents; file and perform other clerical duties.

 

Perform other related duties as requested by supervisor.

 

 

REQUIREMENTS:

 

Knowledge and proficiency in personal computer systems and software applications.

 

Considerable knowledge of English, spelling, punctuation, office practices and procedures, and principles of office management.

 

Ability to deal with people including consumers, staff members, visitors and the general public in a pleasant and effective manner; ability to establish and maintain effective working relationship with other employees and the public.

 

Knowledge of Federal, State, Local Labor Laws and Personnel regulations and procedures. 

 

Ability to type rapidly and accurately.

 

Ability to understand and follow oral and written instructions and to learn assigned tasks readily.

 

Ability to work independently.

 

QUALIFICATIONS:

 

Associate Degree or High School graduate or its equivalent from high school with five years’ experience in a personnel or administrative area.  Bachelor Degree in Human Resources preferred.  Must hold a driver’s license valid in Alabama and maintain a driving record that is acceptable to the Authority's insurance carrier. Must maintain liability insurance coverage on personal vehicle.

 

 

                                                                                                            Revised: March 20